skip to main content
Toggle Play

EHCP & HN Coordinator

Are you passionate about driving quality and ensuring high standards in education? We are seeking a dedicated EHCP & HN Coordinator to provide effective administrative support for the coordination of EHCPs and High Needs processes.

Scroll to next article

Job Details

In this role you will provide effective administrative support to coordinate Education, Health and Care Plans (EHCPs) and High Needs processes within the Additional Learning Support department. You will ensure statutory deadlines are met, documentation is accurate and compliant, and communication with local authorities and internal teams is timely, supporting the college in meeting its legal, regulatory and funding obligations.

Duties & Responsibilities

  • Maintain accurate, up-to-date records for learners with EHCPs, ensuring compliance with statutory and college requirements.
  • Track and manage EHCP deadlines, including annual reviews, ensuring all actions and documentation are completed and submitted on time.
  • Coordinate EHCP annual review processes, including scheduling meetings, issuing invitations, and preparing and distributing paperwork.
  • Support High Needs funding administration by preparing applications, tracking claims and deadlines, and maintaining accurate funding records.
  • Produce data reports and updates for ALS managers, ensuring information is accurate, accessible, GDPR-compliant, and supports effective decision-making.

The right candidate will have:

Essential:

  • A good all round standard of education, particularly in English & Communications
  • A good working knowledge of Microsoft Office and how to apply it effectively
  • Ability to use your own initiative
  • Ability to work as part of a team, demonstrating an effective contribution
  • Discretion and the ability to handle difficult situations with sensitivity
  • An ability to prioritise and work independently
  • Possess effective communication skills and be able to relate to staff & students at all levels
  • Open minded, honest, motivated and inspiring

Desirable:

  • A recognised administration qualification
  • Educated to A Level/BTEC or equivalent
  • Previous experience working in the FE or education based industry

Why choose us?

Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE. Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail.

What we offer:

  • A dedicated and friendly team of professionals who are keen to develop and learn
  • Excellent pension provision
  • Annual Staff Awards
  • CPD days - opportunities to grow and development through mentorship and coaching
  • Free onsite parking
  • Staff appreciation days
  • Eye care vouchers
  • Onsite Starbucks & Restaurant
  • Well-being days & activities
  • Electric Vehicle Scheme*
  • Discounted gym membership
  • Hybrid Working available
  • Fully immersive teaching rooms allow simultaneous online teaching at multiple locations
  • Free Employee Assistance Programme available 24/7, 365 days offering legal & financial advice, as well as general support & guidance

* subject to terms & conditions

This role is considered exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide. It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children.

Shortlisted candidates will be required to complete a self-declaration of their criminal record or information that would make them unsuitable to work with children. Self-declaration is subject to Ministry of Justice guidance on the disclosure of criminal records, further information can be found on GOV UK

USP College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, we therefore expect all staff to share this commitment. The successful applicant will be required to undertake an enhanced disclosure via the Disclosure and Barring Service, and any other checks that the role requires to ascertain suitability for working with children and/or vulnerable adults, which may include online searches.

We will hold and process any personal data, including sensitive (special category) personal data, relating to you in accordance with our legal obligations, in the manner set out in the Privacy Notice for staff and in accordance with our Data Protection Policy, which is set out on the College’s website, found here. You should familiarise yourself with our Data Protection Policy (and all other subsidiary policies to it) and comply with them at all times. Neither the Privacy Notice for Staff nor those policies form a part of your contract of employment.