Exams Officer

We are seeking an organised and detail-focused Exams Officer to join our FE college and oversee the planning, administration and delivery of examinations and assessments.

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Job Details

We are seeking an organised and detail-focused Exams Officer to join our FE college and oversee the planning, administration and delivery of examinations and assessments. The post holder will be responsible for ensuring that all internal and external exams are conducted in accordance with awarding body regulations and JCQ guidance, working closely with curriculum teams, senior leaders and external agencies.
The successful candidate will have experience of exams administration within an education setting, strong organisational skills and the ability to manage competing deadlines during peak periods. You will be confident working with data and systems, able to communicate clearly with staff and students, and committed to maintaining accuracy and compliance. In return, we offer a supportive working environment, opportunities for professional development and the chance to play a key role in supporting learner achievement.

Duties & Responsibilities

  • To ensure that information regarding examination entries, registrations, and amendments is collected from subject leaders, processed and transmitted to the awarding bodies by the stated deadlines.

  • To be responsible for the implementation of the awarding body instructions for the Conduct of Examinations.
  • To ensure that seating plans, record sheets and other associated documentation are produced well in advance.
  • To ensure the provision of the necessary resources for each examination season.
  • To recruit, employ and appropriately train Invigilators to ensure sufficient cover is available for each examination. 
  • To work with the Additional Learning Support Manager to ensure that the appropriate provision is made for examination candidates with special requirements and the necessary applications/notifications sent to the Awarding Bodies. 
  • To manage the examination and invigilation budgets and monitor the collection of fees for re-sit entries and adult students in liaison with the Finance Officer.
  • To ensure students and staff have appropriate access to post-results services and an accurate database of results is maintained. 

Job Requirements:

Essential:

  • Knowledge of education regulatory frameworks (e.g., Ofsted, awarding bodies).
  • Excellent communication, organisational, and leadership skills.
  • Proficiency with ICT systems.

Desirable:

The right candidate will have:

  • High standards of communication and interpersonal skills.
  • The ability to work as a team.
  • A strong attention to detail.
  • The ability to work towards deadlines.
  • Highly motivated and enthusiastic.
  • Excellent attendance and punctuality.

Why choose us?

Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE. Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail.

What we offer:

  • A dedicated and friendly team of professionals who are keen to develop and learn
  • Excellent pension provision
  • Annual Staff Awards
  • CPD days - opportunities to grow and development through mentorship and coaching
  • Free onsite parking
  • Staff appreciation days
  • Eye care vouchers
  • Onsite Starbucks & Restaurant
  • Well-being days & activities
  • Electric Vehicle Scheme*
  • Discounted gym membership
  • Hybrid Working available
  • Fully immersive teaching rooms allow simultaneous online teaching at multiple locations
  • Free Employee Assistance Programme available 24/7, 365 days offering legal & financial advice, as well as general support & guidance

* subject to terms & conditions

This role is considered exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.  It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children.

Shortlisted candidates will be required to complete a self-declaration of their criminal record or information that would make them unsuitable to work with children. Self-declaration is subject to Ministry of Justice guidance on the disclosure of criminal records, further information can be found on GOV UK

USP College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, we therefore expect all staff to share this commitment. The successful applicant will be required to undertake an enhanced disclosure via the Disclosure and Barring Service, and any other checks that the role requires to ascertain suitability for working with children and/or vulnerable adults, which may include online searches.

We will hold and process any personal data, including sensitive (special category) personal data, relating to you in accordance with our legal obligations, in the manner set out in the Privacy Notice for staff and in accordance with our Data Protection Policy, which is set out on the College’s website, found here. You should familiarise yourself with our Data Protection Policy (and all other subsidiary policies to it) and comply with them at all times. Neither the Privacy Notice for Staff nor those policies form a part of your contract of employment.