HR Administrator

Job Overview:

In your role as HR Administrator, you will play a vital role in assisting with various administrative tasks within our Human Resources (HR) department. Your responsibilities will encompass offering top-notch administrative support to the HR Team, which includes the Recruitment Business Partner and the Director of HR. This presents an exciting opportunity for a skilled administrator to further enhance their professional development in a dynamic and bustling HR environment.

Duties & Responsibilities

As an HR professional you will have exacting standards and a keen eye for detail. This will be demonstrated by managing effectively and efficiently a varied workload supporting the daily HR and recruitment function. Responsibilities will include but not be limited to:

• Maintaining electronic and paper-based HR records
• Collecting data to compile HR statistics for the Director of HR e.g., staff turnover, sickness, equality & diversity of the workforce, and general staffing.
• Issuing contracts of employment and any other contractual documentation
• Assisting the Recruitment Business Partner with administering the recruitment process e.g., placing adverts, help with co-ordinating interviews.
• Completing pre-employment checks where required including ensuring Right to Work in the UK and DBS compliance.
• Managing the HR email inboxes, responding to both internal and external enquiries
• Administrative support will include producing letters, utilising mail merge, database entry & maintenance, photocopying, filing etc.
• Assisting the Recruitment Business Partner with management of recruitment advertising

Job Requirements:

• To succeed and progress in this role you will need to demonstrate previous experience within a HR administrative / support role.
• Able to create, manipulate and present information in forms, tables, and spreadsheets.
• Able to deliver effective results, meeting deadlines and targets in a timely and efficient manner.
• Excellent verbal and written communication skills are essential.
• A good level of efficiency in Word, Excel, and PowerPoint.
• This role will be cross-campus (Seevic, Palmers and Xtend). A full driving licence and access to own vehicle will be required.
• An understanding of Safeguarding including Prevent and Keeping Children Safe in Education legislation will also be required.

Why choose us:

Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE.  Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail.

What we offer:

• A dedicated and friendly team of professionals who are keen to develop and learn.
• Excellent pension provision
• Annual Staff Awards
• CPD days - opportunities to grow and development through mentorship and coaching
• Free onsite parking
• Staff appreciation days
• Eye care vouchers
• Onsite Starbucks & Restaurant
• Well-being days & activities 
• Electric Vehicle Scheme*
• Discounted gym membership.
• Fully immersive teaching rooms allowing online teaching simultaneously at multiple locations.
• Hybrid Working available.

*subject to terms & conditions

This role is considered exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.  It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children.

Shortlisted candidates will be required to complete a self-declaration of their criminal record or information that would make them unsuitable to work with children. Self-declaration is subject to Ministry of Justice guidance on the disclosure of criminal records, further information can be found on GOV UK

USP College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, we therefore expect all staff to share this commitment. The successful applicant will be required to undertake an enhanced disclosure via the Disclosure and Barring Service, and any other checks that the role requires to ascertain suitability for working with children and/or vulnerable adults, which may include online searches.

We will hold and process any personal data, including sensitive (special category) personal data, relating to you in accordance with our legal obligations, in the manner set out in the Privacy Notice for staff and in accordance with our Data Protection Policy, which is set out on the College’s website, found here.  You should familiarise yourself with our Data Protection Policy (and all other subsidiary policies to it) and comply with them at all times. Neither the Privacy Notice for Staff nor those policies form a part of your contract of employment.